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Purchase Requisition Form Template

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This template for your purchase requisition form is free to use, customisable, and makes every purchase requisition easier, faster and more organised than excel, xls, word docs and PDF.

A purchase requisition is created and used when a project manager or worker on site is seeking permission to purchase (or submit a purchase order) for a product or service. A purchase requisition form is used to get the thumbs up for going ahead and purchasing what someone needs to get the job done.

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What is a Purchase Requisition Form?

A good purchase requisition form will enable the purchase 'proposer' to include all of the details and price of the purchase, as well as an explanation of the purchase and the vendor (are they an approved vendor etc.) so that the financial controller/s can understand what is being bought, for how much and why.

This purchase requisition template comes with all of the detail you need to submit and approve a thorough purchase requisition, can be filled out on any device (directly from site) and can be setup to automate parts of the purchase requisition approval process to save everyone time and ensure important proposals never get missed or delayed.

Compare this proper digital form to manual Word, Excel and PDF forms

Preview this digitised Purchase Requisition Form below, and how all your purchase form/s will be stored in a database. See how the digital formatting is convenient for automating parts of the purchase requisition approval process, so that proposals never get missed or delayed.

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Why use a Purchase Requisition Form?

A Purchase Requisition Form template helps projects managers and workers on site save time, ensure accuracy and consistency in forms, reduce administrative workload, and get purchase requests on time. For financial controllers, this helps them fully understand what the purchases are used for, how much, and to keep purchases within the budget. A digital template like this with smart features like approval signatures, automatic calculations, and items and vendor lists make filling it out easier and more reliable.

This purchase requisition form is perfect for your team:

If you spend a lot of time for administrative tasks like manual entry for items and vendor, and calculations, and you need to streamline all of that to focus on doing your job and keeping everything in schedule, this digital purchase requisition form is for you. You can make data entry seamless and calculations hassle-free. Drop down lists also make things easier if you've got a hundred of items and vendors in your list.
If you keep reprinting for declined purchase requisition forms, then this digital purchase requisition form is for you. You can turn this into a workflow with approval signatures, and when they're declined, you can just edit the same document and submit again for approval/e-signature. No need to waste time filling out another empty form and submitting in person. Version controls are also monitored in your storage.
If you want your team to know the planned purchase orders and be organised with your documents, this purchase requisition form is for you. It's easy to access, retrieve, and edit all of your forms stored in your storage cloud. With this digital purchase requisition form, it's much easier to collaborate and sync with team members and financial controllers.

What should be included in a Purchase Requisition Form Template?

The contents of a Purchase Requisition form is generally dictated by the policies of the company, so whichever really works as long as they align with internal control requirements and accounting standards.

There are common required contents in a Purchase Requisition Form, and most organisations have the following details:

Basic details like Requisition/Form Number, Date of Request, Requestor's name and department
Item description that details the requested items and purchases
Supplier information to know where the items can be purchased; the financial controllers will also check if the items can be purchased from other suppliers at a lower price
Quantity of items to purchase to know the cost, which is useful for calculating the total estimated cost
Estimated cost, naturally, so the financial controllers can check whether this is reasonable and within the budget
Reason for purchase, to have a record what the items/services will be used for
Approval signatures, for supervisor and financial controllers

This purchase requisition form template previewed here has all this necessary sections and ready to submit to your supervisors and financial controllers as soon as you're done filling it out.

Who needs reliable Purchase Requisition processes?

Any organisation who manage procurement systematically, as it should be, need a reliable Purchase Requisition Form template because it ensures efficiency, promotes accountability, and improves the cost control in the procurement process. Managers, supervisors or any worker on site should not purchase anything without approvals, and they need a proper Purchase Requisition Form to fill out for financial controllers to assess and check whether purchase requests are reasonable and within the budget, to reduce the risk of unnecessary spending and fraud. A digital Purchase Requisition Form creates a documented trail of all the purchase requests, and reduces errors and miscommunication.

This digital Purchase Requisition Form improves transparency, and furthermore, facilitates in the auditing and reduces back and forth paper approvals between departments because of missing details and lack of explanation for purchase.

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This Purchase Requisition Format was generated with Dashpivot

A digital purchase requisition form is just what businesses with a systematical procurement management needs to optimise their purchase requisition and orders:

Setup simple automated purchase requisition workflows which notify the approver when a purchase requisition has been opened and proposed.
Manage your purchase requisitions online where they are automatically organised, secure and searchable.
Customise the purchase requisition form to suit your own projects and company with easy drag-and-drop functionality.
Instantly format your completed requisitions into timeline view or register view to save time and manual data entry.